Administrative Assistant, University College

 Posted: Wednesday, June 13, 2018 | Administrative and Staff Positions

Tyndale University College & Seminary is a multi-denominational, evangelical university college and seminary that prepares leaders for the ministry, marketplace and global mission of the church. Tyndale invites fully qualified candidates to apply for the following position; however, Canadian citizens and permanent residents will be given priority. The successful candidates will subscribe to and sign Tyndale's Statement of Faith and Community Standards Statement.

Position Description

To provide additional administrative support to the Executive Assistant and to the office of the Senior Vice President of the University College.

Primary Responsibilities:

Support of the Office of the VP, UC

Financial

• Create / Compile annual budgets for all departments under the SVP office (Modular Program, Student Development, Centre for Academic Excellence, Counselling Services).
• Draft, process and file expense reports, cheque requisitions and invoices.
• Process monthly credit card payments.
• Monitor spending and balances in all budget lines, year-end accruals.
• Create and distribute all University College part-time contracts and pay sheets.

Modular Program & CAE Assistance

• Draft, distribute and file course contracts.
• Process pay sheets.
• Obtain, review and file course syllabi & course evaluations.

Administration

• Collaborate and assist the SVP Executive Assistant with different tasks and projects.
• Participate in departmental committee meetings as assigned by SVP Executive Assistant.
• Assist in departmental/institutional special assignments/events as assigned by SVP Executive Assistant.
• Assist with departmental semester responsibilities. (Ex: course evaluations, syllabi & data analysis.)
• Assist in coordinating UC department events.

Supporting the Student Development Department

Financial

• Monitor spending and balances in all budget lines, year-end accruals.
• Draft, process & file expense reports, cheque requisitions and invoices.
• Create / Compile annual budgets.

Position Qualifications:

Education

• College Diploma in Administration or similar

Experience

• Minimum of 2 years related experience
• Related experience in a non-profit and/or educational institution

Skills and Abilities

• Excellent interpersonal skills, as well as excellent written and verbal communication skills
• Strong customer service skills
• Intermediate-level computer skills (i.e. but not limited to MS Office, Excel, Word, Internet)
• Strong administration skills and organizational skills with excellent attention to detail
• Strong time management skills with the ability to multitask, prioritize, and work efficiently in a fast-paced environment

Personal Characteristics

• A tactful, diplomatic and professional individual with the ability to maintain confidentiality
• Ability to work independently and as a team; working cooperatively and collegially with program coordinators, faculty, staff and students
• Compassionate outlook and dedication to the growth of students’ academic ability
• A Christian with a keen desire to serve family, church, work and community.  A firm commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement.

Physical and Mental Demands

• Moderate – high level of stress. Respond to inquiries with a high degree of patience and diplomacy.
• May encounter challenging people from time to time. 
• Must be able to act to get immediate help for a client who comes in a mental health crisis.
• Must be able to work with distractions and very frequent interruptions.

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.


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For general employment information send your resumé to:

Tyndale University College & Seminary, Human Resources
3377 Bayview Avenue, Toronto, Ontario. M2M 3S4
1-416-226-6620 ext 2103 fax: 1-416-226-6746
or e-mail: employment@tyndale.ca

Tyndale University College & Seminary provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Should you need assistance, please contact the Human Resources Department at employment@tyndale.ca

Applicants selected for an interview who require accommodation during the interview process are asked to advise accordingly upon the invitation for interview.