Human Resources Coordinator

 Posted: Friday, September 28, 2018 | Administrative and Staff Positions

Tyndale University College & Seminary is a multi-denominational, evangelical university college and seminary that prepares leaders for the ministry, marketplace and global mission of the church. Tyndale invites fully qualified candidates to apply for the following position; however, Canadian citizens and permanent residents will be given priority. The successful candidates will subscribe to and sign Tyndale's Statement of Faith and Community Standards Statement.

Position Description

The Human Resources Coordinator position will provide front line support on a variety of HR issues/functions to staff, faculty, management and executives to help create a positive corporate culture and align employee performance with organizational goals.  The HR Coordinator will also provide excellent customer service to those in the Tyndale community with HR inquiries.

Primary Responsibilities:

Recruitment

• Receive approved staffing requisitions and create / edit job postings based on approved job descriptions.
• Assist with the development of job descriptions as required.
• Post job openings on the Tyndale job board and website, as well as external sources.
• Create recruitment files for positions available.
• Coordinate the scheduling of interviews.
• Create orientation packages.
• Generate student employment contracts.
• Maintain the recruitment screening database.
• Develop and maintain job description and job posting inventory.
• Answer job inquiries via e-mail, phone, mail, or in person.

HR Administration

• Provide administrative and operational support to the department by maintaining the departmental filing system, databases/HRIS.
• Assist with the maintenance and tracking of staff performance evaluation, including inputting performance evaluation ratings into the HRIS.
• Assist with the maintenance of the HR website and Time Tracker system.
• Liaise with External Auditors.
• Ensure HR data is entered accurately and in a timely manner for payroll.
• Prepare documentation relating to transfer/promotion, contract extensions, status change and pay change.

Employee Relations & Support

• Assist with the implementation and enforcement of HR policies, guidelines, procedures and processes.
• Provide support to both supervisors and employees on HR legislation, policies, and procedures, while ensuring compliance.
• Work with departments to align departmental HR needs with departmental as well as organizational goals.
• Work with the Manager to coordinate employee events (e.g. Christmas Celebration. Service Award Ceremony, Take Our Kids To Work Day, etc.) to improve employee engagement, promote a positive work environment, and ensure effective employee relations.

Training & Development

• Assist with the logistics for employee training (First Aid & CPR, Health & Safety, AODA, etc.), including managing RSVP’s, room bookings, and catering.
• Generate training certificates as required.
• Onboard new staff incorporating training above, in addition to company policies, procedures.

Compensation & Benefits

• Coordinate Tyndale’s benefit programs with staff, liaise with benefit providers regarding enrollment of employees and service inquiries/issues, and update the Manager in matters relating to service, coverage as well as administrative processes.
• Liaise with payroll on compensation and benefits related matters pertaining to new hires, promotion/other changes, terminations, etc.
• Payroll backup coverage.

HR Projects

• Produce ad hoc reports as required, including organization charts and other HR reports (i.e., government reports, staff lists, recruitment activity, compensation related reports, etc.).
• Coordinate the Canada Summer Jobs program. 

Position Qualifications:

 Education

• Degree or diploma in Human Resources
• Working towards or completed CHRP

  Experience

• Minimum of 2 years’ experience in HR with good experience in recruitment & selection, employee relations, HR Administration and Payroll and Benefits

Skills and Abilities

• Experience with HRIS database – ADP’s People@Work and Pay@Work
• Knowledge of applicable government legislation, policies and procedures
• Experience in an HR Coordinator or HR Assistant role
• Strong project management skills
• Strong decision making and problem solving skills
• Knowledge of applicable government legislation, policies and procedures
• Computer proficiency in MS Office applications, advanced in Excel
• Effective verbal and listening skills with ability to demonstrate tact and diplomacy
• Strong organizational and administrative skills, with strong attention to detail
• Ability to take initiative and prioritize, with excellent time management skills
• Demonstrated ability to maintain confidentiality
• Strong interpersonal skills with the ability to interact and build relationships proactively with employees at all levels
• Flexibility and adaptability to handle multiple and competing priorities
• Ability to work independently and as a team

  Personal Characteristics

• Honest and dependable
• Self-starter, strong work ethic
• Positive and friendly
• Conducts oneself with professionalism and tact
• Flexible, with the ability to work with distractions and adjust to change
• An evangelical Christian with a keen desire to serve family, church, work and community.  A firm commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement.

 Physical and Mental Demands

• May have to work odd or long hours on occasion to assist with HR events
• Occasional lifting of heavy items (e.g. boxes of files, training material, etc.)
• Sitting and using office equipment for a long period of time, often requiring focus and attention to detail.
• Ability to work with interruptions
• May encounter challenging people from time to time.  Important to maintaining a calm and professional demeanor; listening to the customer’s needs.

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.


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For general employment information send your resumé to:

Tyndale University College & Seminary, Human Resources
3377 Bayview Avenue, Toronto, Ontario. M2M 3S4
1-416-226-6620 ext 2103 fax: 1-416-226-6746
or e-mail: employment@tyndale.ca

Tyndale University College & Seminary provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Should you need assistance, please contact the Human Resources Department at employment@tyndale.ca

Applicants selected for an interview who require accommodation during the interview process are asked to advise accordingly upon the invitation for interview.