Return to Title IV (R2T4) Funds Policies and Procedures

Title IV funds (Federal Student Aid) are awarded to a student under the assumption that the student will attend school for the entire period (semester) for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.

US Federal Regulations determine how Title IV funds are handled when a recipient of those funds withdraws entirely from Tyndale University College & Seminary (Tyndale) prior to the end of an enrollment period (i.e. semester).The return of funds is based on a pro-rated schedule which calculates the amount of Title IV funding they have earned at the time of withdrawal. If a student withdraws from all classes prior to 60% of the semester having been completed, they will be required to return the unearned portion of their Title IV funding. For example, if the student completes 30% of the semester, the student has earned 30% of the aid funding they were originally scheduled to receive. Once the 60% point of the semester has been reached, the student is considered to have earned 100% of the Title IV funds and will not be expected to return any funds.

A recalculation of financial aid eligibility is required if a student:

  • Withdraws from all courses;
  • Stops attending classes before the end of the study period.

Tyndale students who receive Title IV funds and withdraws from classes before the end of the semester have dual responsibility with the school for returning any “unearned” federal aid to the US Department of Education (DOE).

Please note that the Tyndale refund policy is separate from the R2T4 policy. Receiving a tuition/residence fee refund from Tyndale will have no impact on the amount the student will be required to repay to the US federal student aid program. Tyndale’s refund schedule can be found in the Academic Calendar (www.tyndale.ca/registrar).

Withdrawal Process

If you are dropping out of all your classes:

  • Submit the Withdrawal Notification Form (pdf) to the Registrar’s Office. Please remember to drop all non-credit courses you may be registered for.
  • See Tyndale’s Refund Schedule for refund and grade details. Refund Schedule can be found in the academic calendar or in the Student Financial Services Office.
  • It will be your responsibility to cancel any payments submitted with Student Financial Services at sfs@tyndale.ca or 416.226.6620 ext. 6735.
  • If you are recipient of Title IV funds, please contact Student Financial Resources at financialaid@tyndale.ca or 416.226.6620 ext. 2177.

How “Earned” Financial Aid is Calculated

Title IV funds recipients “earn” the aid by attending classes. The amount of “earned” aid is based on a pro-rated system. Students who withdraw or do not complete all their enrolled classes may be required to return a portion of their aid based on a calculation of their “earned” financial aid. They will be required to return the “unearned” funds that they’ve been originally awarded.

Tyndale is required to perform an R2T4 calculation to determine the percentage of Title IV aid “earned” by the student and the amount of “unearned” aid that may be required to be returned to the appropriate federal aid programs. Tyndale is required to perform this calculation within 30 days of the date the school determines that a student has completely withdrawn. The school must return the funds within 45 days of the calculation. The R2T4 calculation is completed by the Student Financial Resources Office.

“Earned” aid is calculated by dividing the number of classes attended by the total number of scheduled classes in the study period. “Unearned” aid is equal to 100 percent less the calculated percentage “earned”.

R2T4 Calculation Example

Scenario
  • US Direct Loan funding eligible to receive for the academic year (Sep. 8 – Apr. 15): $10,000
  • US Direct Loan funding received in the fall semester (Sep. 8 – Dec. 16): $5,000
  • Student submits Withdrawal Notification Form on Oct. 7.
  • Registrar’s office confirms withdrawal on Oct. 10.
Calculation
  • Number of scheduled classes in the fall study period: 24 classes (Sep. 8 – Dec. 16)
  • Number of scheduled classes completed: 9 classes (Sep. 8 – Oct. 10)
  • Percentage of study period earned: 37.5% (9 classes/24 classes)
  • US Direct Loan funding earned: $1,875 ($5,000 x 37.5%)
  • US Direct Loan funding not earned: $3,125 to be returned ($5,000 - $1,875)

R2T4 Process

  • The student notifies the school of their withdrawal or course reduction by submitting the Withdrawal Notification Form to the Registrar’s Office.
  • A copy of the Withdrawal Notification Form, complete with a signature from the Registrar’s Office and indicating the last date of attendance, is received by the Student Financial Resources Office. The latest date of attendance in the classes in which the student was enrolled will be used as the withdrawal date.
  • The Student Financial Resources Office determines the amount of Title IV aid originally awarded and whether it is “disbursed” or “could have been disbursed.” This calculation will be conducted within 30 days of withdrawal.
  • The Student Financial Services Office provides the student’s original tuition, residence and other applicable fees to determine institutional charges.
  • An R2T4 worksheet on the “FAA Access to CPS” site is completed using the above data. The calendar for the payment period will have previously been entered and saved.
  • The student is notified by email of any “unearned” aid or if they are eligible for a post-withdrawal disbursement (notification date). This notification must be made within 30 days of the withdrawal date determined by the Registrar’s Office.
  • The Student Financial Services Office will post the recalculated amount of aid for which the student is eligible (as per the results of the R2T4 worksheet) to his/her Student Account.
  • A copy of the worksheet is maintained in the Student Financial Resources Office and electronically scanned and made part of the student’s record after the end of the semester.
  • Tyndale will return funds to the federal programs on the student’s behalf and this will be reflected on his/her Student Account. Outstanding funds must be returned within 45 days of the notification date.
  • In the instances in which a student owes a federal grant repayment in addition to what Tyndale has returned to the federal programs, the student is notified in writing and the amount is reported by the Student Financial Resources Office as an overpayment.
  • The student is responsible for repaying that overpayment in full to the DOE within 45 days of the notification date.
  • The student is responsible for all Tyndale charges and federal overpayments resulting from an R2T4 calculation.

Funds to Include in a Return to Title IV Calculation

Title IV funds which must be included in the refund calculations are listed in the priority order of their return as follows:

  1. Direct Unsubsidized Stafford loans;
  2. Direct Subsidized Stafford loans;
  3. Direct PLUS loans.

Post-Withdrawal Disbursement (PWD)

When the R2T4 calculation results in the student’s being eligible to receive previously undistributed “earned” aid (Post-Withdrawal Disbursement), s/he will be notified via e-mail by the Student Financial Resources Office within 30 days of the determined date of withdrawal. PWD funds will be distributed within 45 days of the determined date of withdrawal. Written authorization from the student will be requested and is required before loan proceeds can be processed and disbursed to the student. The student may choose to decline some or all of the PWD funds as to not incur further debt.

Determination of Withdrawal Date

The withdrawal date used in the R2T4 calculation is the actual last date of attendance as provided by the Registrar on the withdrawal form.

When a Student Fails to Begin Attendance

If financial aid is processed for a student who fails to begin attending any class in the study period, all aid will be canceled. Students who have never attended classes for the study period will be reported by the Registrar.

When a Student Fails All Classes

If a Title IV fund recipient who has not officially withdrawn fails to receive a passing grade in at least one class during the semester, the student will be assumed to have unofficially withdrawn.

Attendance Policy

Class attendance and participation are part of the evaluation of the student and may have a bearing on the final grade for the course.

When a student misses a significant number of classes because of illness, he or she should notify the Dean of Student Life in person or by phone. The student will need to submit a doctor’s certificate upon return. The Dean of Student Life will notify the student’s professors of the reason for the absence and suggest that they take this reason into consideration when grading assignments.

More details about the attendance policy, including policy for specific course offerings can be found in the academic calendar (www.tyndale.ca/registrar).

Information Regarding Loan Repayment

The R2T4 calculation may result in the student (or student’s parent[s] in terms of a PLUS loan) being responsible for directly returning additional loan amounts to the US Department of Education. The borrower must make payments in accordance to the signed promissory note. The student should contact loan service provider or the US Department of Education to arrange payments.