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Tyndale Education Library - Circulation Policies

  1. Borrowers
  2. Obtaining a Library Card
  3. Loan Periods
  4. Return of Materials
  5. Renewals
  6. Recalls
  7. Overdue and Fine Rates
  8. Placing Holds and Requesting Materials
  9. Inter-library Loans
  10. Lost and Damaged Materials
  11. Suspension of Borrowing Privileges
  12. Notices
  13. Address Change
  14. Photocopying
  15. Direct Borrowing
 
Borrowers
 

All members of the Tyndale Faculty of Education community as well as the larger Tyndale University College & Seminary community holding valid library cards may sign out materials from one of the Tyndale libraries.

Please note: some materials may be reserved for Bachelor of Education students and faculty only (i.e. teaching tools, manipulatives, etc.). Please see Loan Periods (hyperlink to Loan Periods section) section for more details.

 

Obtaining a Library Card
 

Students must initially obtain a photo identification card from the Registration Office. The Tyndale library staff will then use the barcode on the photo identification card to activate borrowing and remote access privileges at one of the Tyndale libraries.

Please note: activation can be done at one of the Tyndale libraries and students must update their personal information at either library at the beginning of each semester.

Auditing Students do not automatically have library borrowing privileges unless they pay a library fee at time of registration.

Full-time Faculty must initially obtain a photo identification card from the Registration Office. The Tyndale library staff will then use the barcode on the photo identification card to activate borrowing and remote access privileges.

Please note: activation can be done at any Tyndale library and the card must also be updated at either library in June of every year.

Adjunct Faculty and part-time Instructors will have the same library privileges as full-time Faculty and Cabinet members with the exception of the loan policies outlined below.

External members must purchase a library membership card with a barcode from one of the Tyndale libraries in order to activate borrowing privileges. The membership card is issued for either four months at $30.00 or one year at $75.00. Tyndale Alumni may purchase a one year membership at $40.00.

The replacement charge for lost/damaged/stolen cards is $3.00. Please note: a valid photo I.D. that includes a current address is required when purchasing or renewing a membership card. Membership does not include remote access to online journal databases or e-books due to licensing restrictions.

Board members will be issued complimentary annual membership cards upon request. Please bring documentation indicating institutional status to the Circulation Desk at one of the Tyndale libraries.

 

Loan Periods
 

Teacher candidates and professors from the Faculty of Education can borrow any resource from the Education Library stacks and curriculum resource collection. Regular Tyndale students, staff and card-carrying external users may borrow resources from the stacks and/or the children’s literature collection. The support staff at the circulation desk will be happy to assist you with any questions regarding the loaning of materials from the Education Library collections.

Please note: a valid Tyndale University College & Seminary identification card must be presented to the circulation desk for all transactions.

Resource Type Faculty/Adjunct Teacher Candidate Student/Staff
External Members  
Stacks 120 days 21 days 21 days 21 days  
Juvenile  Literature 120 days 21 days 21 days 21 days  
CD/DVD 14 days 14 days 14 days Library Use Only  
Cassette/Video Tape 14 days 14 days 14 days Library Use Only  
Software 14 days 14 days 14 days Library Use Only  
Teaching Tools 14 days 14 days Library Use Only Library Use Only  
Kits 14 days 14 days Library Use Only Library Use Only  
Puppets 14 days 14 days 14 days Library Use Only  
Posters 14 days 14 days Library Use Only Library Use Only  

 

Maximum number of resources that can be borrowed

         Per Subject                 Total       
Faculty, full-time  No limit  35  
Faculty, adjunct  10  25  
Teacher Candidates  5  25  
Tyndale Students  5  25  
Staff Members  5  25  
External members  5  15  

 

The Education library will also offer reserve materials with varying loan periods:

  1. Two hour loan
  2. One day loan (due following day at closing time)
  3. Two day loan (due the second day by closing time)
  4. One week (due seven days later by closing time)
     

 

Return of Materials
 

All library materials should be returned to the library from where they were borrowed (i.e. materials borrowed from the Education Library should be returned to the Education Library)

 

Renewals
 

The library policy allows a maximum of two renewals per stacks item if it is not requested by another person. After the two renewals, the item must be returned to the library.

When renewing library materials online it is the responsibility of the patrons to ensure that the renewal was done properly. It is highly recommended that the patron do a print screen of the renewal record in the event that a discrepancy occurs.

For more information on how to place a hold, please see the “Renewing Library Loans” section on our Circulation Services (hyperlink “Circulation Services” to Circulation Services page) page.

 

Recalls
 

All borrowed materials are subject to recall. Students and External members will have one week to return recalled library material prior to incurring fines. Faculty and Board members will have possession of library materials for two weeks prior to recall. These latter members will be given one additional week to return recalled library materials prior to incurring fines.

 

Overdue and Fine Rates

All patrons are subject to fines for overdue library materials. For overdue reserve items, a $1.00 fine per hour will be charged to the patron record.

For all other items, a $0.50 fine per item per day will be charged to the patron record.

 

Placing Holds and Requesting Materials
 

All valid Tyndale library users may place holds on materials that are charged out to other patrons with the exception of reserve materials. Holds can be placed electronically through OnTRAC, either in the Tyndale Education Library, the J. William Horsey Library or by remote access.

Reserve materials are loaned on a first-come-first served basis, and no request for reserve materials through OnTRAC will be processed by the library.

For more information on how to place a hold, please see the “Placing an Item on Hold” section on our Circulation Services (hyperlink “Circulation Services” to Circulation Services page) page.

All borrowed materials are subject to recall. Students will have one week to return recalled library items falling under the children’s literature, stacks, teaching tools, curriculum items and education-kits collections prior to incurring fines. Faculty and Board members will have possession of library materials for two weeks prior to incurring fines.

Students will have two days to return recalled audio-visual materials prior to incurring fines. Faculty and Board members will have three days to return recalled audio-visual materials prior to incurring fines.

 

Interlibrary Loan (ILL)
 

Users may request interlibrary loans through the Tyndale Libraries. Extra charges may apply to External members for materials requested through ILL. Patrons may request ILL forms at the Circulation Desk.

 

Lost and Damaged Materials
 

A charge for lost, unreturned or damaged materials will be levied by the library staff and billed to the borrowing patron. When replacement is necessary because of loss or damage, the replacement cost (which often averages $60.00 per item) plus a $10.00 processing fee will be charged. Lost items should be reported immediately to the Circulation staff to stop fines from accruing.

 

Suspension of Borrowing Privileges
 

Borrowing privileges will be blocked when overdue fines reach $14.99, with the exception of reserve items, the maximum fine will be $15.00.

For students, any outstanding bills will be forwarded to the Business Office at regular intervals; a $5.00 administrative fee will be added.

Final marks will be withheld for current Tyndale students with overdue items or outstanding bills at the end of each term.

The following sanctions may also be applied where appropriate: withholding of transcripts, permission to re-register or permission to graduate.

 

Notices
 

The Education library will make reasonable attempts to send notices when items are 15 days overdue, considered lost (at 30 days overdue), recalled, and when requested items are available are available for pick-up or cancelled.

These notices are sent to email addresses, college mail boxes, or the current address on file.

Patrons are responsible for keeping the library updated about where notices should be sent.

Failure to receive the notice does not excuse the fine.

 

Address Change
 

Any change of address and/or other relevant contact information should be given to the one of the Tyndale libraries immediately.

 

Photocopying

Patrons may use card-operated ($0.10/page) photocopiers at Tyndale libraries. Cash cards may be purchased at the library circulation desk. A non-refundable $2.00 deposit is required for the initial card. Students may use their student cards. Patrons may load value on their cards using the machine located outside the bookstore on the main campus.

Please note that patrons are responsible for all copies except when the machine malfunctions. Additionally, care should be taken to conform to Copyright law. Tyndale has an agreement with Access Copyright which allows copyright within stated guidelines. For further information please visit the Canadian Copyright Licensing Agency website.

 

Direct Borrowing
 

The Tyndale Education Library does not have direct borrowing agreements with members of the Ontario Council of University Libraries (OCUL)