Administrative Assistant - Bachelor of Education Program

 Posted: Wednesday, June 12, 2019 | Administrative and Staff Positions

Tyndale University College & Seminary is a multi-denominational, evangelical university college and seminary that prepares leaders for the ministry, marketplace and global mission of the church. Tyndale invites fully qualified candidates to apply for the following position; however, Canadian citizens and permanent residents will be given priority. The successful candidates will subscribe to and sign Tyndale's Statement of Faith and Community Standards Statement.

Position Description

The Administrative Assistant supports the day-to-day operations and administrative functions of the B.Ed. program.  The administrative assistant is a front-line role, serving the B.Ed. students and faculty, as well as internal and external contacts, offering a welcoming presence at the South entrance of the campus.

Primary Responsibilities

Administrative Support

• Prepare and organize employment contracts and pay sheet submission for part-time instructors and faculty advisors.
• Take minutes for Bachelor of Education meetings.
• Order office supplies and monitor inventory.
• Support the Director in budget development.
• Administer the department’s finances including the following:
o Process invoices, cheque requisitions and expenses.
o Maintain records of financial transactions.
o Monitor department budget.
• Complete financial tasks requested by the Business Office on behalf of the B.Ed. Department, i.e. submission of accrual reports, PD reports, etc.
• Assist the Director and Faculty/Instructors with administrative needs (e.g. print jobs, certificates of completion, faculty advisor list, course hand-outs and uploads, teaching materials and supplies, assignment submission, technical support, etc.).
• Provide administrative support for projects from the B.Ed. Representative Council.
• Facilitate onboarding of new B.Ed. team members.
• Collect and organize sample assignments from Faculty/Instructors after the completion of each B.Ed. course.
• Assist the Director with administrative needs for special B.Ed. projects (e.g. Ontario College of Teachers (OCT) Accreditation Review, MTCU Program Review, etc.).
• Order and organize professional Ministry documents for classroom use.

Event Coordination and Logistics

  • Coordinate logistics for B.Ed. meetings/events (e.g. room booking through Event Management System (EMS), catering, event material, welcome guests, set-up, clean-up, parking, etc.)
  • Assist with arrangements for convocations, installations, etc.
  • Book guest rooms for out-of-town instructors.

Program Support of the Practicum (as assigned by the Practicum Coordinator)

• Track placement information of teacher candidates, schools, and items of recognition.
• Order items of recognition: plaques, books, Tim Horton’s gift certificates, etc.
• Coordinate mailing of B.Ed. letters, books, items, etc. to Associate Teachers and Partner Schools.
• Collect and archive summative evaluation forms.
• Conduct Partner School Feedback Survey and compile/scan all documents and data.
• Input practicum grades into master database for use as a resource for such activities as award nominations.
• Compile historical practicum placement reports.

Position Qualifications

a) Education

  • Bachelor’s degree in Business Administration or equivalent experience
  • Certification in basic first aid and CPR preferred

b)   Experience

  • 2 - 3 years of administrative role.
  • Administrative experience in a non-profit or educational institution preferred
  • Experience with database and records management

c)   Skills and Abilities

  • Strong computer skills with proficiency in MS Office (Word, Excel, PowerPoint, Publisher, Outlook) for functions such as mail merging and database management.
  • Ability to produce professional documents (i.e., booklets, reports, etc.) using applications such as Adobe Acrobat Pro.
  • Proficiency with internet, video conferencing and Google Suite for Education applications.
  • Ability to learn new software in response to changes on the educational landscape.
  • Excellent administrative and organizational skills with the ability to multi-task and perform tasks in an accurate and timely manner.
  • Strong written and verbal communication skills
  • Excellent customer service skills and interpersonal skills.

d)   Personal Characteristics

  • Work effectively in both a team-based and self-directed environment
  • Adaptable to change and to work in a fast-paced environment
  • Willingness and availability for a somewhat flexible work schedule (some evenings and Saturdays)
  • Professional, calm demeanor
  • A Christian with a servanthood approach to seeing the B.Ed. people and program flourish
  • A firm commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement.

e)   Physical and Mental Demands

  • Standard office environment
  • Some physical activity due to event management and inventory count
  • Availability to work outside regular business hours
  • Juggling a variety of administrative tasks with various deadlines and demands while remaining personable and available to support various B.Ed. stakeholders, including guests to the Department

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.
 


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For general employment information send your resumé to:

Tyndale University College & Seminary, Human Resources
3377 Bayview Avenue, Toronto, Ontario. M2M 3S4
1-416-226-6620 ext 2103 fax: 1-416-226-6746
or e-mail: employment@tyndale.ca

Tyndale University College & Seminary provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Should you need assistance, please contact the Human Resources Department at employment@tyndale.ca

Applicants selected for an interview who require accommodation during the interview process are asked to advise accordingly upon the invitation for interview.