Administrative Assistant, Seminary Academic Programs (Part-Time, Contract)

 Posted: Wednesday, July 13, 2022 | Administrative and Staff Positions

Tyndale is a Christian university that prepares leaders for work in the private, public and not-for-profit sectors, ministry and the global mission of the church. Tyndale offers fully accredited programs in a wide range of disciplines at both the undergraduate and graduate levels. Currently, there are over 1,600 students representing over 40 denominations and 60 ethnic backgrounds and over 13,000 alumni. Founded in 1894, Tyndale is located in Toronto, Ontario, Canada.

Position Description

Tyndale is currently hiring an Administrative Assistant for the Seminary Dean's Office. This position is a part-time (21-hour per week) contract position, with an anticipated start date of August 15, 2022, until December 31, 2022, with possibility of extension. The Administrative Assistant (AA) assists the Dean’s Office to plan networks, conferences, workshops and events, and to assist networking and internships for pastoral majors (all MDiv majors other than MDiv Clinical Counselling; plus MA Thanatology). The position includes related assistance (event planning; Research Ethics Board support) for the Dean’s Office.

Primary Responsibilities

General Duties

  • Event coordination and Logistics: Provide logistical support (e.g., venues and A/V requirements, accommodations and hospitality, marketing, registration etc.) for conferences, workshops, and other events.
  • Prepare, review, and submit expense reports, cheque requisitions and invoices; assist with budget matters.
  • Connecting students and alumni with established pastors, for training, theological reflection--and internship logistics for pastoral majors.
  • Administrative support of Tyndale’s Research Ethics Board.

Constituency Service

  • Respond by email or by phone to inquiries in a timely, professional and friendly manner.
  • Facilitate healthy interactions between the Dean’s Office, staff and the larger Tyndale community, building trust and good rapport.

Special Projects

As required

Position Qualifications

Education

  • University degree or relevant diploma training

Experience

  • Minimum of 3 years’ experience in a related field
  • Experience in event coordination

Skills and Abilities

  • Strong administrative and organization skills
  • Strong interpersonal and intercultural skills
  • Ability to work independently and as a team player
  • Strong communication skills, both written and verbal, with the ability to write and edit for marketing purposes
  • Ability to work with numbers, managing expenses
  • Computer proficiency (Zoom, MS Office Teams, Word, Excel, PowerPoint; Publisher and Adobe Acrobat helpful)
  • Basic skills in managing web content and social media
  • Familiarity with Eventbrite registration programs and survey (SurveyMonkey; MS Forms)

Personal Characteristics

  • Tactful, cooperative and service-focused
  • Ability to maintain confidentiality and act with diplomacy and professionalism
  • Ability to manage multiple projects simultaneously and switch priorities upon request
  • Ability to take initiative
  • A keen desire to serve family, church, work and community. A firm commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement

Physical and Mental Demands

  • Standard office environment using office equipment
  • Occasional lifting of items (e.g. print materials, file boxes, event display materials)
  • Medium to occasional high level of stress due to a fast-paced and demanding environment
  • May encounter challenging people from time to time.  Important to maintain a calm and professional demeanour; listening to the customer’s needs

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.

How to Apply

External candidates can apply for the Seminary Academic Programs Administrative Assistant position at the External Career Center. While we thank all those interested, only those selected for an interview will be contacted.

Internal candidates (current employees with active WFN accounts) can log in and apply on ADP Workforce Now through the Career Centre. The Career Center can be accessed through the path Myself > Talent > Career Center.


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For general employment information send your resumé to:

Tyndale University, Human Resources
3377 Bayview Avenue, Toronto, Ontario. M2M 3S4
1-416-226-6620 ext 2103 fax: 1-416-226-6746
or e-mail: employment@tyndale.ca

Tyndale University provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Should you need assistance, please contact the Human Resources Department at employment@tyndale.ca

Applicants selected for an interview who require accommodation during the interview process are asked to advise accordingly upon the invitation for interview.