Administrative and Research Coordinator - Centre for Pastoral Imagination (Full-Time)

Tyndale Centre for Pastoral Imagination

The Tyndale Centre for Pastoral Imagination (TCPI) is funded through Lilly Endowment’s Pathways for Tomorrow Initiative. The Centre will coordinate research and activities that will accelerate Tyndale’s ability to prepare pastoral leaders for the exciting challenges and opportunities in the years ahead. TCPI will host, connect, support, and resource four teaching and learning hubs: Ministry Decolonization, Women in Ministry, New Generations, Multi-Cultural Church, and Wellness. Each hub will identify theologically and culturally appropriate ways to expand support to pastoral leaders, and become spaces of collaboration and integration where lived experiences and academic research will fuel our pastoral imagination towards the redemptive work that the Triune God is already doing in our midst. Read the article about the Lilly Endowment Inc. Helping Establish the Tyndale Centre for Pastoral Imagination

Position Purpose

The TCPI Administrative and Research Coordinator assists the TCPI Director in implementing the vision of the TCPI – to coordinate TCPI hub research, networks, conferences, workshops and events, and to assist networking. The Administrative and Research Coordinator will assist the TCPI Director in developing TCPI as a quality research centre. The Administrative and Research Coordinator will oversee all research-related aspects (aside from grant writing and project management), including ensuring that research projects adhere to Tyndale's Research Ethics Board policy.  The Administrative and Research Coordinator will also help ensure the quality of the research by securing the necessary resources to review all research projects.

Primary Responsibilities

• Supporting Centre Director in overall visioneering and catalyzing partners for TCPI
• Support for TCPI’s “Pastors’ Mentoring Network” --connecting students and alumni with established pastors, for training, theological reflection
• Support TCPI Director in research and submission of grant proposals for on-going funding and future operations of TCPI hubs. Assist Director in procuring stakeholder partnerships for TCPI
• Event Coordination and Logistics: Provide logistical support (e.g., venues and A/V requirements, accommodations and hospitality, marketing, registration etc.) for TCPI /Hub related-conferences, workshops, and other events
• Execute administrative tasks associated with the TCPI and its hubs and their activities, including the collection and reporting of Centre /Hub activities and participation data
• Maintain schedules and coordinate meetings as required
• Prepare, review, and submit expense reports, cheque requisitions and invoices; maintain records of TCPI expenditures; liaise with Business Office and assist with budget matters
• Support related Research Ethics Board applications
• Procure data purchases necessary from research databases for projects
• Maintain all process documentation related to research conducted within the Centre
• Assist Director in writing annual budget and narrative reports for TCPI

Constituency Service

• Respond by email or by phone to inquiries in a timely, professional and friendly manner
• Facilitate healthy interactions between the TCPI Hub leaders (faculty), staff and the larger Tyndale community, building trust and good rapport

Special Projects

As required

Position Qualifications

Education

• University degree or relevant diploma training required
• Master degree in theology or related field highly preferred

Experience

• Minimum of 3 years’ experience in a related field
• Experience in event coordination and administration
• Experience in theological studies and research coordination
• Experience in ministry and/or Christian networking

Skills and Abilities

• Both a macro and micro thinker; ability to visioneer and catalyze
• Strong administrative and organizational skills
• Able to define critical paths and oversee projects to successful and timely completion
• Able to multi-task, prioritize, and work efficiently in a fast-paced environment
• Strong interpersonal and intercultural skills
• Ability to work independently and as a team player
• Strong communication skills, both written and verbal, with ability to write and edit for marketing and reporting purposes
• Ability to work with numbers, managing Centre expenses
• Computer proficiency (Zoom, MS Office Teams, Word, Excel, PowerPoint; Publisher helpful)
• Basic skills in managing web content and social media
• Familiarity with Eventbrite registration programs and survey (SurveyMonkey)

Personal Characteristics

• Tactful, cooperative and service-focused
• Ability to maintain confidentiality and act with diplomacy and professionalism
• Ability to manage multiple projects simultaneously and switch priorities upon request
• Ability to take initiative in the absence of the Centre Manager in cooperation with the Dean’s Office
• A sense of calling to assist the Seminary/Centre’s mission to ignite “pastoral imagination” for times like these, and to assist seminary pastoral students to forge “pathways for tomorrow.”
• A commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement

Physical and Mental Demands

• Standard office environment using office equipment
• Occasional lifting of items (e.g. print materials, file boxes, event display materials)
• Medium to occasional high level of stress due to a fast-paced and demanding environment
• May encounter challenging people from time to time.  Important to maintain a calm and professional demeanor; listening to the customer’s needs

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.

How to Apply

External candidates can apply for the position at the External Career Center. While we thank all those interested, only those selected for an interview will be contacted.

Internal candidates (current employees with active WFN accounts) can log in and apply on ADP Workforce Now through the Career Centre. The Career Center can be accessed through the path Myself > Talent > Career Center.