Event Coordinator, External Relations (Part-Time, 21 hours per week)

 Posted: Friday, April 22, 2022 | Administrative and Staff Positions

Tyndale is a Christian university that prepares leaders for work in the private, public and not-for-profit sectors, ministry and the global mission of the church. Tyndale offers fully accredited programs in a wide range of disciplines at both the undergraduate and graduate levels. Currently, there are over 1,600 students representing over 40 denominations and 60 ethnic backgrounds and over 13,000 alumni. Founded in 1894, Tyndale is located in Toronto, Ontario, Canada.

Position Description

The Event Coordinator supports the External Relations department through coordinating events and meetings that cultivate and enhance relationships with Tyndale alumni and supporters.

Primary Responsibilities

Event Coordination

  • Coordinate meaningful meetings and events that engage alumni, supporters and other constituents such as fundraising concerts, reunions, awards events, Homecoming, donor cultivation events, Alumni Chapter meetings, etc
  • Motivate, lead, and mentor student direct reports.
  • Assist with maintaining event budget, negotiating with vendors and other Tyndale departments as needed.
  • Plan and implement events, including event critical paths, venue booking, catering, RSVP systems, seating charts, entertainment booking, event collateral assembly, event execution, etc.
  • Create and implement event guest experience, including event set-up, hosting, event-day logistics from start-to-finish.

External Relations Team Participation

  • Serve as a contributing member of the External Relations team.
  • Become familiar with Tyndale and the products that offered.
  • Be well-versed in department goals.
  • Participate in staff meetings.

Position Qualifications

Education

Undergraduate degree or college diploma

Experience

  • Minimum of 3 years of related experience in event management, public relations, communications or sales.
  • Experience in events, food and beverage industry.

Skills and Abilities

  • Strong inter-personal and customer service skills with ability to professionally advocate for the organization
  • Strong communication skills (verbal and written)
  • Strong organizational and administrative skills, with attention to detail, accuracy and ability to meet deadlines
  • Ability to problem-solve, multi-task, and work in a fast-paced environment
  • Computer skills, ability to effectively use search engines, computer programs & applications (i.e. Microsoft Word, Excel, PowerPoint, Zoom, Teams), event management software

Personal Characteristics

  • Demonstrated professionalism and tact, with the ability to interact with vendors, contractors, and colleagues
  • Energetic, enthusiastic
  • Self-motivated and team-oriented
  • Confident and results-oriented
  • A Christian with a keen desire to serve family, church, work and community.  A firm commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement.

Physical and Mental Demands

  • Standard office work environment
  • Moderate – high level of stress. May result from multiple project targets and deadlines; challenging event situations, vendors
  • Light physical demands including travel by car to donor appointments and events
  • Occasional travel required
  • Work outside normal business hours required

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.

How to Apply

Please submit your resume and cover letter to employment [at] tyndale [dot] ca. Only those selected for an interview will be contacted.


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For general employment information send your resumé to:

Tyndale University, Human Resources
3377 Bayview Avenue, Toronto, Ontario. M2M 3S4
1-416-226-6620 ext 2103 fax: 1-416-226-6746
or e-mail: employment@tyndale.ca

Tyndale University provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Should you need assistance, please contact the Human Resources Department at employment@tyndale.ca

Applicants selected for an interview who require accommodation during the interview process are asked to advise accordingly upon the invitation for interview.