Executive Assistant to the President

 Posted: Thursday, April 2, 2020 | Administrative and Staff Positions

Tyndale University is a multi-denominational, evangelical postsecondary institution that prepares leaders for the ministry, marketplace and global mission of the church. Tyndale invites fully qualified candidates to apply for the following position; however, Canadian citizens and permanent residents will be given priority. The successful candidates will subscribe to and sign Tyndale's Statement of Faith and Community Standards Statement.

Position Description

The Executive Assistant provides executive support to the President and Vice-Chancellor and the Board of Governors to ensure the efficient management and operations.

Primary Responsibilities

Administrative Support

  • Manage the President’s time efficiently, coordinating schedule, meetings and travel arrangements.
  • Ensure the President is informed on key issues to assist with decision-making.
  • Maintain efficient functioning of the Office of the President .
  • Serve as the primary liaison with the Board of Governors and significant stakeholders related to the governance of the institution.
  • Maintain and ensure security of corporate records/files.
  • Provide administrative support for committees/meetings chaired by the President (i.e. prepare schedules and agendas, record minutes, prepare and review supporting documentation, coordinate meeting details, follow through on action items and communications).
  • Support the Board of Governors and its committees, councils and task forces and other subset entities reporting to the Board, by providing administrative support, including planning meetings, guiding tasks to competition, coordinating and administering various elections according to appropriate Bylaws, maintaining and distributing Bylaws and Board policies and issuing the Board of Governors Handbook. 
  • Prepare, administer and monitor the Office of the President and the Board of Governors budgets; submit expense reports.
  • Work with Cabinet, Governors, and major donors building relationships and facilitating meetings.

Communication

  • Draft correspondence, briefs, proposals on behalf of the President.
  • Review and edit all material going out under the President’s signature and corporate material such as correspondence, brochures, media releases and annual reports.
  • Monitor and respond to incoming messages, i.e., mail (electronic and other), phone, etc.
  • Ensure timely and appropriate communication of directives from the President, advise on matters to be communicated to various stakeholders.
  • Liaise with students, faculty, staff, senior management, Board members, donors, churches/para-church agencies, other universities/colleges and accrediting bodies, government (federal, provincial, municipal), legal counsel, consultants, and the general public.

Special Events and Projects

  • Plan and manage specific special events such as installation of the Chancellors, Deans and other august events, as required.
  • Plan and manage (including logistics) events in the Office of the President, acting as primary contact for all such events where possible.
  • In consultation with internal stakeholders, develop and coordinate efficient platforms and agreement terms for the benefit of developing greater partnerships with Tyndale (for  churches/para-churches, community agencies and other collaborators) to better advance Tyndale’s objectives.
  • Attend and support the President at Tyndale-related functions and other events, as required.

Position Qualifications

Education

  • Undergraduate degree in Business Administration or related field
  • Theological training to support an understanding of Tyndale University preferred

Experience

  • Minimum of 7 years’ experience in administration, 2 years of which have been supporting a senior level leader
  • Familiarity with Canadian churches, denominations and Christian community, preferred
  • Familiarity with the Ontario post-secondary education system and theological education, preferred
  • Work experience in an academic setting, preferred

Skills and Abilities

  • Strong inter-personal and customer service skills with the ability to be a persuasive, professional advocate for the organization
  • Strong organizational and administrative skills, with attention to detail and accuracy
  • Ability to multi-task, prioritize, and work efficiently in a fast-paced environment
  • Ability to grasp macro issues, while dealing with micro matters
  • Proficiency with prioritizing projects and workflow management
  • Excellent communication and problem-solving skills
  • Excellent minute-taking, writing, and editing skills
  • Proficiency in use of internet/search engines, computer programs/applications (i.e. Microsoft Word, Excel, PowerPoint)

Personal Characteristics

  • Proven respect for confidentiality
  • Demonstrated maturity, professionalism and tact, with the ability to interact with Governors, donors, alumni and colleagues
  • Demonstrated commitment to quality and accountability
  • Demonstrated integrity and ethics
  • Self-starter with ability to work independently and as part of a team
  • A Christian with a keen desire to serve family, church, work and community.  A firm commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement.

Physical and Mental Demands

  • Standard office work environment
  • Medium to occasional high level of stress due to a fast-paced and demanding environment
  • Light physical effort with event set up
  • May encounter challenging people from time to time. Important to maintain a calm and professional demeanor; listening to the customer's needs
  • Flexibility in work schedule required as special events may be scheduled outside regular business hours

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.

Please submit your resume and cover letter to employment [at] tyndale [dot] ca. Only those selected for an interview will be contacted.


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For general employment information send your resumé to:

Tyndale University, Human Resources
3377 Bayview Avenue, Toronto, Ontario. M2M 3S4
1-416-226-6620 ext 2103 fax: 1-416-226-6746
or e-mail: employment@tyndale.ca

Tyndale University provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Should you need assistance, please contact the Human Resources Department at employment@tyndale.ca

Applicants selected for an interview who require accommodation during the interview process are asked to advise accordingly upon the invitation for interview.