Human Resources Coordinator

 Posted: Thursday, October 17, 2019 | Administrative and Staff Positions

Tyndale University College & Seminary is a multi-denominational, evangelical university college and seminary that prepares leaders for the ministry, marketplace and global mission of the church. Tyndale invites fully qualified candidates to apply for the following position; however, Canadian citizens and permanent residents will be given priority. The successful candidates will subscribe to and sign Tyndale's Statement of Faith and Community Standards Statement.

Position Description

The Human Resources Administrator will support key HR programs on a day to day basis and provide front line support to employees and managers.  The HR Administrator will also provide excellent customer service to those in the Tyndale community with HR inquiries.

Primary Responsibilities

Recruitment

• Administer the recruitment and selection process for all non-managerial and non-academic staff positions, ensuring that Tyndale is staffed with high caliber candidates who are representative of Tyndale’ values and standards.  (Direct involvement in Level 1 and student recruitment)
• Coordinate student recruitment and related programs, including administration of the Canada Summer Jobs portfolio.
• Receive approved staffing requisitions and create / edit job postings based on approved job descriptions.
• Post job openings on the Tyndale job board and website, as well as external sources.
• Create recruitment files for positions available.
• Coordinate and conduct phone screens and interviews with candidates.
• Create orientation packages. Conduct a welcoming induction program, ensuring an effective orientation and on-boarding of new personnel.
• Generate job offers and contracts.
• Maintain the recruitment screening database.
• Develop and maintain position descriptions through collaboration with managers and supervisors, as well as maintain inventory of job postings.
• Ensure vacancies are filled in a timely and cost-effective manner.
• Answer job inquiries via e-mail, phone, mail, or in person.

HR Administration

• Provide administrative and operational support to the department by maintaining the departmental filing system, databases/HRIS.
• Assist with the maintenance and tracking of staff performance evaluation, including inputting performance evaluation ratings into the HRIS.
• Add new employees and Time Tracker system and ensure all the information is up–to-date.
• Ensure HR data is entered accurately and in a timely manner for payroll.
• Prepare and process documentation relating to transfer/promotion, contract extensions, status change and pay change.
• Update organizational charts quarterly and post them on the HR website
• Maintain the Human Resources website and ensure all documents, forms, and policies are up to date.
•  Coordinate with Payroll and cross-train in benefit administration and payroll

Employee Relations and Support

• Coordinate employee events (e.g. Christmas Celebration. Service Award Ceremony, Take Our Kids To Work Day, etc.) to improve employee engagement, promote a positive work environment, and ensure effective employee relations.
• Assist with the matters of employment accommodation.

Training and Development

  • Administer employee in-service training program (First Aid & CPR, Health & Safety, AODA, etc.), including managing RSVP’s, room bookings, and catering.
  • Onboard new staff and arrange for orientation

​HR Projects

• Produce ad hoc reports as required, including organization charts and other HR reports (i.e., government reports, staff lists, recruitment activity, compensation related reports, etc.).

Position Qualifications

a) Education

• Degree or diploma in Human Resources
• Working towards or completed CHRP

b) Experience

• 1-2 years’ experience in HR with some experience in recruitment & selection, employee relations, or HR Administration 

c) Skills and Abilities

• Knowledge of applicable government legislation, policies and procedures
• Project management skills
• Knowledge of applicable government legislation, policies and procedures
• Computer proficiency in MS Office applications, intermediate in Excel
• Effective verbal and listening skills with ability to demonstrate tact and diplomacy
• Strong organizational and administrative skills, with strong attention to detail
• Ability to take initiative and prioritize, with excellent time management skills
• Demonstrated ability to maintain confidentiality
• Strong interpersonal skills with the ability to interact and build relationships proactively with employees at all levels
• Flexibility and adaptability to handle multiple and competing priorities
• Ability to work independently and as part of a team

d) Personal Charateristics

• Honest and dependable
• Self-starter, strong work ethic
• Positive and friendly
• Conducts oneself with professionalism and tact
• Flexible, with the ability to work with distractions and adjust to change
• A keen desire to serve family, church, work and community.  A firm commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement.

e) Physical and Mental Demands

• May have to work odd or long hours on occasion to assist with HR events
• Occasional lifting of heavy items (e.g. boxes of files, training material, etc.)
• Sitting and using office equipment for a long period of time, often requiring focus and attention to detail.
• Ability to work with interruptions
• May encounter challenging people from time to time.  Important to maintaining a calm and professional demeanor; listening to the customer’s needs

Please submit your resume and cover letter to employment [at] tyndale [dot] ca.  Only those selected for an interview will be contacted.


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For general employment information send your resumé to:

Tyndale University College & Seminary, Human Resources
3377 Bayview Avenue, Toronto, Ontario. M2M 3S4
1-416-226-6620 ext 2103 fax: 1-416-226-6746
or e-mail: employment@tyndale.ca

Tyndale University College & Seminary provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Should you need assistance, please contact the Human Resources Department at employment@tyndale.ca

Applicants selected for an interview who require accommodation during the interview process are asked to advise accordingly upon the invitation for interview.