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Borrower Services And Loan Policies

All members of the Tyndale University College & Seminary community with valid library cards may sign out materials from the J. William Horsey Library. Members of the public may use materials within the library or purchase a membership card for limited borrowing privileges.

How to obtain a library card:

Students will be issued a Tyndale photo identification card from the registrar's office. The Tyndale library staff will then activate the barcode on the photo identification card to activate borrowing privileges. Auditing Students do not automatically have library borrowing privileges unless they pay a library fee at time of registration.

Students who were enrolled in the immediately previous term but are not currently taking courses may pay $15 for a library membership to extend their borrowing privileges for four months.

Full-time faculty must initially obtain a photo identification card from the registrar's office. The Tyndale library staff will activate the card for borrowing privileges. Adjunct faculty and part-time instructors will have the same library privileges as full-time faculty members with the exception of the loan policies outlined below.

External members must purchase a library membership card with a barcode from the Tyndale library staff in order to activate borrowing privileges. The membership card is issued for either four months at $30 or one year at $75; or a reduced fee of $40.00 for alumni/ae. The replacement charge for lost/damaged/stolen cards is $3.00. Note: a valid photo I.D. that includes a current address is required when purchasing or renewing a membership card. Membership does not include remote access to online databases or ebooks due to licensing restrictions.

Board  members will be issued complimentary annual membership cards upon request. Please bring documentation indicating institutional status to the Circulation Desk.

Loan Periods:

The standard loan period for library materials is three weeks (21 days) with two renewals, assuming no holds or recalls apply.

Faculty may borrow materials for up to four months (120 days) with no renewals, assuming no holds or recalls apply.

Loan periods for Reserve Collection materials vary:

  1. Two hour loan;
  2. One day loan (due next day by closing time);
  3. Two day loan (due the second day by closing time);
  4. One week (due one week later by by closing time);
  5. Unbound periodicals (due the next day by closing time);
  6. Note: with few exceptions, the Reference Collection and bound periodicals are not available for loan.

Loan periods for special formats or collections vary according to patron status. For students and external members, audio materials may be borrowed for three weeks, video materials may be loaned for one week, and loose paper periodicals may be loaned for one day—all with two renewals assuming no holds or recalls apply. For faculty and cabinet members, audio materials may be borrowed for three weeks, video materials and loose paper periodicals may be loaned for one week—all with two renewals assuming no holds or recalls apply.

Students may borrow a maximum of five items per subject and a total of twenty five items on loan at any one time; faculty members may borrow a maximum of thirty-five items on loan at any one time; external members may borrow a maximum of five items per subject and a total of fifteen items on loan at any one time; adjunct faculty and part-time Instructors will be limited to borrowing a maximum of ten items per subject and no more than twenty-five items in total. Library materials will be due prior to the end of the employment contract with Tyndale.


The library policy allows a maximum of two renewals per item if it is not requested by another person. After the two renewals, the item must be returned to the library.

When renewing online outside of the library, it is the responsibility of the patrons to ensure that their renewals are done properly. If you have printer access, it is highly advisable that you do a print screen of your record of renewal(s) for use as proof if discrepancies with our library records occur at a later date. Overdue fines will incur if renewals are not done properly.

Online Renewal Instructions


All borrowed materials are subject to recall. Students and external members will have one week to return recalled library material prior to incurring fines. Faculty members will have possession of library materials for two weeks prior to recall. These latter members will be given one additional week to return recalled library materials prior to incurring fines.

Overdue Fines and Other Charges:

All patrons are subject to fines for overdue library materials. For overdue reserve items, a $1.00 fine per hour will be charged to the patron record. For most other items, a $.50 fine per item per day will be charged to the patron record. Borrowing privileges will be blocked when overdue fines reach $14.99. With the exception of reserve items, the maximum fine per item will be $15.00. For students and external members, fines must be paid each term to retain borrowing privileges. For students, any outstanding bills will be forwarded to the Business Office at regular intervals; a $5.00 administrative fee will be added.

All library patrons are responsible to ensure that the library has their correct email address.  The library system is set to send out automated emails reminding patrons that items will soon be due. The email address that these messages are sent from is no-reply [at] oclc [dot] org. The subject line of the email is “Courtesy Notice”. Please configure your email client to accept these notices. While the library does its best to see that the notices are sent, sometimes patrons may not receive them due to junk mail or spam filters and other possible technical glitches. It is best to keep track of your borrowed items with the due date slips provided when the items are signed out. Non-receipt of library courtesy notices does not excuse a patron from overdue fines.

A charge for lost, unreturned or damaged materials will be levied by the Library staff and billed to the borrowing patron. When replacement is necessary because of loss or damage, the replacement cost (which often averages $60.00 per item) plus a $10.00 processing fee will be charged. Lost items should be reported immediately to the circulation staff to stop fines from accruing.

Placing Holds and Requesting Materials through Interlibrary Loan (ILL):

All valid Tyndale library users may place holds on materials that are charged out to other patrons with the exception of reserve materials. This can be done electronically through WorldCat, either in the Library or by remote access. Reserve materials are loaned on a first-come-first served basis, and no request for reserve materials placed through WorldCat will be processed by the Library. You must sign into your borrower's account before initiating an interlibrary loan. Alternately you can also input request information on the online Interlibrary Loan Request Form.

Interlibrary Loan is a service provided to patrons who need access to library materials beyond the J. William Horsey Library collection. Extra charges apply to external members for materials requested through ILL.

Photocopying & Scanning:

Patrons may use card-operated ($0.06/page) photocopiers in the Library. Cash cards may be purchased at the library circulation desk. A non-refundable $2.00 deposit is required for the initial card. Students may use their student cards. Alumni may use their Tyndale Alumni cards. Students and alumni may load value on their cards at the circulation desk of either library.

Scanning can be done on all public printers/photocopiers. Balance is required on your card to print.

Please note that patrons are responsible for all copies except when the machine malfunctions. Additionally, care should be taken to conform to copyright law. 

Copies from the microfiche reader-printer can be made for $0.06/copy. If you need to use the microfiche reader-printer, ask library staff for assistance.

Library Services for Distance Students:

Who is eligible?
  • Students who are currently enrolled in a Tyndale University College & Seminary course through the Office of Open Learning or at a Tyndale distance education site and reside in North America.
  • Students who reside 100 km or more from Tyndale University College & Seminary.
Who is not eligible?

Students who are attending classes on the main campus are not eligible to use these library services even if the above criteria apply.

Services provided
Access to a Librarian

Research assistance is available from the Public Services Librarian. Tel: (416)226-6620 ext. 2126; email: reference [at] tyndale [dot] ca (subject: Message%20via%20Library%20Policies%20Webpage)


Delivery of books and other circulating materials from both the J. William Horsey Library collection and the Education Library collection.

Library books will be mailed to the patron via Canada Post. Postage for books and return postage will be paid for by the Library for patrons in Canada. Patrons in the United States will pay their own return postage.

Maximum of 5 books per subject, and a total of 25 items may be signed out at any given time. Loan period will be for 3 weeks. Materials may be renewed twice as long as they have not been requested by another borrower. Course texts and materials on the reserve shelf are not available under this arrangement.


Journal or magazine articles from the Library’s print collection may be requested. Articles found online through the various online databases to which the Library subscribes to will not be supplied.

Request a book or article using the Distance Education Request Form

Interlibrary Loan Requests

Request books and articles that are not a part of the Tyndale Libraries’ Collection by using the Inter-Library Loan Online Request Form.

Distance education students should expect to wait at least three weeks for inter-library loans to arrive.


There will be a charge of $1.00 per book requested.

Article requests will be copied at a charge of 10 cents per page or articles from reference books within copyright guidelines.

There is a $2.00 charge for each article obtained through interlibrary loan service.

An invoice will be included with shipment of materials, payment is required to be paid with the return of materials.

Borrowing Regulations

Library materials may be borrowed for three weeks.

Loan period for some materials may be shorter.

The due date for all materials shipped is printed on a due date slip.

Materials may be renewed twice if there is no outstanding holds on the item.

Materials will not be sent to any student with outstanding charges on their library account.

Overdue notices are sent to your email account. The status of loans are reflected in each patron’s borrower's account in WorldCat, and should be checked regularly.